Microsoft Bookings

As a component of Microsoft 365, Bookings is a scheduling tool that includes a web-based booking calendar that integrates with Outlook to provide real-time availability. End-users can easily view calendars, schedule in-person or Microsoft Teams virtual appointments, and receive email reminders and notifications. With built-in flexibility and customization, Bookings can be designed to fit the needs of individuals and varied departments, divisions, and colleges.

There are two types of Bookings pages/calendars: Bookings with Me and simply Bookings (for organization).

• Online appointment booking
• Real-time appointment availability 
• Outlook calendar integration including automatic updates
• Automated email confirmations and reminders
• Appointment rescheduling and cancellations
• Integration with Microsoft Teams
• 120 days of appointment history (60 days past, 60 days future)
• Unique appointment scheduling web page
• Appointment reassignment between staff members

Bookings is an ideal solution for scheduling meetings or sessions with those inside and outside of Blazer Nation. Below are a few examples of how you can use Bookings:

• Set up office hours
• Set up mentoring or advising hours
• Exam sign-up
• 1:1 meetings with direct reports
• Schedule interviews with candidates
• Book onboarding appointments 
• Book trainings, seminars, or conferences
• Set up public or campus-wide event reservations
• Lunch and coffee breaks

And . . .

Microsoft Bookings with me is a web-based personal/individual scheduling page.

People can book 1:1 appointments or meetings with you through your personal scheduling page that integrates with the free/busy information from your Outlook web calendar. You can create custom meeting types to share with others so they can easily schedule time with you based on your availability and preferences. You both get an email confirmation and attendees can update or cancel scheduled meetings with you from your Bookings with me page.

Learn how to set up and share in Bookings with me

Microsoft Bookings is intended for use by departments, divisions, and colleges of the Valdosta State University organization.

It works similarily to Bookings with me; however, Bookings is more about managing the scheduling for a team of staff (though people can still book a meeting through it). With Bookings, a shared calender and mailbox is created.

Bookings pages are created by request through VSU Information Technology.

Submit a Request

Learn how to use Bookings

Ready to get started?

Watch this video or follow the steps below to set up Bookings.

• Step 1: Enter your business information

• Step 2: Set your scheduling policies

• Step 3: Define your service offerings

• Step 4: Create your staff list

• Step 5: Set employee working hours

• Step 6: Schedule business closures, time off, and vacation time

• Step 7: Publish or unpublish your booking page

• Step 8: Create and staff your bookings